How do I submit a Save the Date?

A Save the Date serves as a calendar placeholder until your NEW Region event is opened for registrations. Save the Dates alert NEW staff, as well as members in your region, that an event is upcoming. NEW HQ suggests that as soon as you intend to have an event, to submit it to the NEW calendar so that potential attendees can mark their calendars well in advance. To submit a Save the Date: 

  • Log in to your NEW Online account.  
  • ClickEvent Setup on the left-hand navigation menu.  
  • Fill out the required information indicated with an asterisk (*) and any other pertinent information available for the upcoming event. 
  • If you are ready to submit: Check the Ready to Submit box and click Save. You will not be able to go back and edit information later.  
  • If you are not yet ready to submit and would like to save the form: Click Save without checking the Ready to Submit box. You will be able to go back and edit information and submit once information is finalized. 

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  • Once your Save the Date Request Form has been submitted, it will appear in the Event Management tab of your NEW online account.  
  • Until the Save the Date Request has been approved or declined by NEW HQ, it will appear as Save the Date Request Submitted. 

 

SAVE THE DATE REQUEST STATUSES 

Submitted 

Submitted and not yet approved by HQ 

Approved 

Request has been approved by NEW HQ. When Approved, the Save the Date will appear as an Open Registration Request Form in the Event Management tab. 

Declined 

Request has not met event requirements. You will receive an email notifying you of this status change from NEW HQ. 

Common reasons for denial: 

  • Event date is on a holiday 
  • Event takes place one week before, during, or one week after an HQ event 
  • Duplicate requests have been submitted